Make a public records request

IMPORTANT: notice to public records requesters during government shutdown due to lack of appropriation authority

If no state operating budget is enacted by July 1, the agency’s public records office will not be open for business due to a lack of budget appropriation and the resulting government shutdown. We are not able to process public records requests while the office is closed. When the office re-opens, more time will be needed to process requests because we anticipate there will be a backlog of pending requests, as well as new requests that may have been submitted during the shutdown.

This posting and the details below describe how public records requests will be processed after the office re-opens.

This posting provides public records requesters with notification that additional time will be needed to process current and new records requests. This notice also serves as the five business-day acknowledgment of requests as described below (RCW 42.56.520).

This posting is provided to give the fullest assistance to requesters (RCW 42.56.100). We hope to reopen soon. The estimates of time below may be affected by the number of days the office is closed, as well as the volume of any pending backlog of requests or new requests submitted while shut down. As a result, the estimates and this notice may need to be adjusted accordingly. We will update this notice after we re-open, if needed. Please check back after we re-open.

Thank you for your patience. If you have questions after the office re-opens, you may contact the Public Records Officer at publicdisclosure@gov.wa.gov.

Scheduled appointments for records inspections

If public records requesters had scheduled an inspection of records at the office during the time the office is shut down, that appointment is hereby cancelled and will be rescheduled. Within 15 business days of the office re-opening, or from the date of the last communication from the agency (whichever is later), requesters will be contacted to reschedule their appointment. This is an estimate of time. The office anticipates it will inform requesters if this estimate needs to be revised.

Public records requests pending at the time of office shut down

Public records requesters who had requests that were being processed when the office was shut down (and which requests were previously acknowledged) are hereby notified that their requests will continue to be processed after the office re-opens. However, the office will need more time to process those requests. If requesters were awaiting further information or records from the office, they are advised that within 15 business days of the office re-opening or the date of the last communication from the office (whichever is later), requesters will be informed of the status of their requests or receive other information about their requests. This is an estimate of time. The office anticipates it will inform requesters if this estimate needs to be revised.

Public records requesters who had requests that were pending at the time the office was shut down (and which could not be acknowledged due to the closure) are hereby notified that this posting is their five business-day acknowledgment and estimate of further time to respond (RCW 42.56.520). Those requests will be processed once the office re-opens. However, the office will need more time to process those requests. Within 15 business days of the office re-opening, requesters will be informed of the status of their requests and be provided a more detailed estimate of time or further response. This is an estimate of time. The office anticipates it will inform requesters if this estimate needs to be revised.

New public records requests submitted while the office is shut down

New public records requests that are submitted during the time the office is shut down will be designated as received on the day the office reopens. The office will provide additional information to these requesters on the status of their request and an estimate of further time the office needs to respond, within five business days from the date the office re-opens.

If needed due to the backlog or volume of new requests, this website notice alternatively serves as the initial five business-day acknowledgment under RCW 42.56.520, providing an estimated further response time of 15 business days of the office re-opening.


We prefer requests be made in writing, email or fax so both parties have a record of the contact.

Information to include in a public records request

A request should contain the following information:

  • Name, address and telephone number or email address of the person requesting the record.
  • Date on which the request is being made.
  • Description of the record(s) requested.

A form (PDF) is available, but not required, for requesting public records. You may submit the completed form by email, fax or mail using the contact information above.

How to request records

To obtain public records from the Governor's Office, please fill out the request form (PDF) or submit your public records request by letter, fax, or email and send to:

Public Disclosure Officer 
Office of the Governor
P.O. Box 40002
Olympia, WA 98504-0002
publicdisclosure@gov.wa.gov 
Fax (360) 753-4110

Responding to a public records request

Within five business days of receiving the request, as required by law, the Governor's Office will respond in one of the following ways:

  • Make the requested record(s) available.
  • Make a portion of the records available in installments as they are assembled.
  • Ask for clarification if the request is unclear.
  • Acknowledge the request and provide a reasonable estimate of time needed to respond.
  • Deny the request.